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FORM 2
SOCIETY ACT
CONSTITUTION
1. The name of the society is {Nepal Cultural Society of BC}.
2. The purposes of the society are:
{
(a) To help the people of Nepali origin resident in British Columbia for the preservation and
promotion of Nepali identity and culture.
(b) To promote Nepali culture amongst residents of British Columbia.
(c) To encourage cooperation, goodwill and mutual support among people of Nepali origin.
(d) To help human development activities in Nepal.
(e) To undertake activities of charity and welfare benefiting members of Nepali community or
Canadian citizens at large (Added by 3
rd
AGM).}

BYLAWS OF NEPAL CULTURAL SOCIETY OF BC

Part 1 – Interpretation
1 (1) In these bylaws, unless the context otherwise requires:
“directors” means the directors of the society for the time being;
“Society Act” means the Society Act of British Columbia from time to time in force and
all amendments to it;
“registered address” of a member means the member’s address as recorded in the register
of members.
(2) The definitions in the Society Act on the date these bylaws become effective apply to
these bylaws.

2 Words importing the singular include the plural and vice versa, and words
importing a male person include a female person and a corporation.

Part 2 – Membership
3 The members of the society are the applicants for incorporation of the society, and those
persons who subsequently become members, in accordance with these bylaws and, in either
case, have not ceased to be members.
4 “Sub-clause 1 – Ordinary Membership (Amended by 2
nd
AGM)
Sub-sub-clause 1.1 – Voting and Non-Voting Members
Ordinary membership is open to all Canadian citizens and permanent residents as well as
people of any other nationality or origin living inside or outside of Canada. A person may
apply to the directors for ordinary membership in the society and on acceptance by the
directors and upon payment of the applicable membership fee is an ordinary member. Voting
rights will however be limited to the following:
a) All of the First Directors of the society;

b) An ordinary member who is a bearer of Nepali passport;
c) An ordinary member who was bearer of Nepali passport in the past;
d) An ordinary member who is spouse or common law partner of a present or past bearer of
Nepali passport. (Amended by 6
th
AGM);

e) An ordinary member who is descendant of a present or past bearer of Nepali passport;
f) An ordinary member who identifies him/herself with Nepali origin through language and
ethnicity. (Added by 6
th
AGM)

A voting member will hereinafter be referred to as “the Member” or simply as a “member”
and a non-voting member will hereinafter be referred to as “the Associate Member”.
An Associate Member may participate in all general and extraordinary meetings of the society,
but shall not be included in the count for minimum quorum requirement as set by the bylaws
for the proceeding of such meetings. An Associate Member may be nominated in the
committees and/or sub-committees of the Society, but cannot become a Director or office
bearer of the Society.
Upon recommendation of at least four (4) directors, the Society during its general or
extraordinary meeting may grant, by required majority of such meetings, voting rights to an
Associate Member of at least five consecutive years.
Pursuant to section 7 of the Society Act, number of Associate Members with non-voting rights
will not at any time exceed the number of Members with voting rights.
Sub-sub-clause 1.2 – Categories of Ordinary Membership
Ordinary Membership will have following four (4) categories, which shall also be the basis to
determine the membership fee:
a) Individual Membership – upon payment of an individual membership fee, an ordinary
member eligible for voting rights will be considered a member in good-standing for one
vote. Anyone not qualifying for voting rights shall, pursuant to Sub-sub-clause 1.1 of
bylaw 4, be deemed an Associate Member.
b) Family Membership – in accordance with the resolution number 3(c) of the Society’s first
Annual General Meeting of 26 March 2000 a “family” will deem to include all the
persons of 19 years or older living under one roof, who will be legally recognised as “a
family member” under the BC law and/or socially recognised as “a family member” under

the Nepali culture. The family membership will further include the parents or parents-in-
law, who are senior citizens and have been living with the family for over six (6) months.

Family membership will qualify for maximum of two (2) voting rights and no more than
one (1) member out of a family membership may be nominated for election to the
position of Director (Amended by 3
rd
AGM). Notwithstanding the above, any one of the

“family members” may apply for individual membership.
c) Life Membership — by paying the life membership fee, an individual member may become
Life Member. If eligible for voting, the member will be considered a member in good
standing for one vote for life. Anyone not qualifying for voting rights shall, pursuant to

Sub-sub-clause 1.1 of bylaw 4, be deemed an Associate Life-Member. If two or more
members of one family (refer to the foregoing section for the definition of “a family”)
become individual life members, the family will be accorded a family life-membership
which would qualify up to six (6) members of that family for ordinary membership.
Family life-membership is not inheritable. Should the number of individual life
membership in the family reduce to only one person at any time the provision of family
life-membership will cease to be effective by default.
d) Student Membership – will include individuals who are in Canada with Student
Authorisation, or are attending full time school or university with no source of income in
or out-campus. Student Membership will be individual only and the fee will be set
accordingly. Spouse of a student will also be eligible, individually, for Student
Membership. Anyone not qualifying for voting rights shall, pursuant to Sub-sub-clause 1.1
of bylaw 4, be deemed an Associate Student-Member.
Sub-clause 2 – Honorary Membership
Upon recommendation of at least four (4) directors, the Society during its general or
extraordinary meeting may grant Honorary Membership to eminent persons or senior officials
from public or diplomatic services with direct or indirect ties to the cause of the Society.
Generally, such membership will be granted to ex-officio Nepalese Ambassador or Consular to
Canada and Canadian Ambassador or Consular to Nepal; Canadian Provincial MLA; and
Federal MP. In addition, distinguished persons in Canada and/or Nepal may also be granted
Honorary Membership. Honorary Membership will be for life, unless repealed by a 2/3rd
majority of the Society. For the ex-officio, the tenure would be associated with the position.
Honorary Members need not pay any membership dues and will be non-voting.
Sub-clause 3 – Reciprocal Membership
Upon recommendation of at least four (4) directors, the Society may grant Reciprocal
Membership to a Director or Member of (i) another Nepali association in North America or
(ii) a Nepal-interest Canadian Association. Generally, such membership will be granted in
reciprocity when one of the Society’s Directors receives membership from another association
or organisation. Reciprocal Membership will be in effect until abdicated by the receiver or
repealed by a 2/3rd majority of the Society. Reciprocal Membership will be automatically
annulled when the other association cancels its membership to the Society’s member.
Membership fee under this category will be on a reciprocal basis and will be non-voting.
Sub-clause 4 – Institutional Membership
Upon recommendation of at least four (4) directors, the Society may grant Institutional
Membership to any Canadian or Nepali or other international institution with interests in
Nepal and Nepali people. Such membership will generally be granted to not-for-profit or
research institutions. If however a for-profit institution expresses interest in becoming an
Institutional Member, and if at least four (4) of the Directors recommend, the proposal will be
presented for the Society’s approval during general meeting. The Directors may set
Institutional Membership fee on a case-by-case basis. All charitable institutions will however
be exempt from paying membership fees.
5 Every member must uphold the constitution and comply with these bylaws.

6 The amount of the first annual membership must be determined by the directors and after that
the annual membership must be determined at the annual general meeting of the society.
Membership fees will be applicable on a Fiscal year basis (01 April to 31 March inclusive)
with annual fees due on April 1 of each year [Amended by 11th AGM].
However, the membership fees must be paid no later than the start of the first General
Meeting (Annual or Extraordinary) of the year. (Amended by 6
th
AGM)

7 A person ceases to be a member of the society
a. by delivering his or her resignation in writing to the secretary of the society or by
mailing delivering it to the address of the society,
b. on his or her death, in the case of corporation, on dissolution,
c. on being expelled, or
d. on having been a member not in good standing for 12 consecutive months.
8 (1) A member may be expelled by a special resolution of the members passed at a general
meeting.
(2) The notice of special resolution for expulsion must be accompanied by a brief statement of
the reasons for the proposed expulsion.
(3) The person who is the subject of the proposed resolution for expulsion must be given an
opportunity to be heard at the general meeting before the special resolution is put to a
vote.
9 A member must be in good standing to exercise all the rights due to the member. All members
are in good standing except a member who has failed to pay his or her current annual membership
fee, or any other subscription or debt due and owing by the member to the society, and the
member is not in good standing so long as the debt remains unpaid. However, uninterrupted
membership is not a requirement to be reinstated as a member in good standing.”(Amended by 6
th

AGM)
Part 3 – Meetings of Members
10 General meetings of the society must be held at the time and place, in accordance with the
Society Act, the directors decide.
11 Every general meeting, other than an annual general meeting, is an extraordinary general
meeting.
12 The directors may, when they think fit, convene an extraordinary general meeting. The lesser
number of fifteen or 10% of the members of good standing may, at any time, call the
extraordinary general meeting by giving a prior notice of no less than 15 days.
13 (1) Notice of a general meeting must specify the place, day and hour of the meeting, and
in case of special business, the general nature of that business.
(2) The accidental omission to give notice of a meeting to, or the non-receipt of a notice
by, any of the members entitled to receive notice does not invalidate proceedings at
that meeting.

14 The first annual general meeting of the society must be held not more than 15 months after
the date of incorporation and after that an annual general meeting must be held at least once in
every calendar year and not more than 15 months after the holding of the last preceding
general meeting.

Part 4 – Proceedings at General Meetings
15 Special business is

(a)all business at an extraordinary general meeting except the adoption of rules of order, and
(b) all business conducted at an annual general meeting, except the following:

(i) the adoption of rules of order;
(ii) the consideration of the financial statements;
(iii) the report of the directors
(iv) the report of the auditor. If any;
(v) the election of directors;
(vi) the appointment of the auditor, if required;
(vii) the other business that, under these bylaws, ought to be conducted at an
annual general meeting, or business that is brought under consideration by the
report of the directors issued with the notice convening the meeting.
16 (1) Business, other than the election of a chair and the adjournment or termination of the
meeting, must not be conducted at a general meeting at a time when a quorum is not
present.
(2) If at any time during a general meeting there ceases to be a quorum present, business then
in progress must be suspended until there is quorum present or until the meeting is
adjourned or terminated.
(3) A quorum is the lesser number of fifteen (15) or ten percent (10%) of the members in
good standing, but in any event no less than three (3) members in good standing (Amended
by 2
nd
AGM).

17 If the general meeting is convened at the requisition of members and no quorum is present
within 30 minutes from the time appointed, the meeting must be terminated. If the general or
extraordinary meeting is convened by the Board of Directors and no quorum is present within
30 minutes of the time appointed, the meeting will stand adjourned to the next hour following
the original time appointed for the meeting, on the same day and at the same place and the
members present constitute a quorum.
18 Subject to bylaw 19, the president of the society, the vice president or, in the absence of both,
one of the other directors present, must preside as chair of a general meeting.
19 If at a general meeting
(a) there is no president, vice president pr other director present within 15 minutes after
the time appointed for holding the meeting, or
(b) the president and all the other directors present are unwilling to act as the chair, the
members present must choose one of their number to be the chair.

20 (1) A general meeting may be adjourned from time to time and from place to place, but
business must not be conducted at an adjourned meeting other than the business left
unfinished at the meeting from which the adjournment took place.
(2) When a meeting is adjourned for 10 days or more, notice of the adjourned meeting
must be given as in the case of the original meeting.
(3) Except as provided in this bylaw, it is not necessary to give notice of an adjournment
or of the business to be conducted at an adjourned general meeting.
21 (1) A resolution proposed at a meeting shall be seconded, and the chair of a meeting may
move or propose a resolution.
(2) In the case of a tie vote, the chair does not have a casting or second vote in addition to
the vote to which he or she may be entitled as a member, and the proposed resolution does
not pass.
22 (1) A member in good standing present at a meeting of members is entitled to one vote.
(2) Voting is by show of hands.

(3) At all General Meetings of the Society, each member shall have one vote; and in the
absence of any member at any General Meeting of the Society such member may, by proxy
in writing; appoint another member of good-standing who is present at such a meeting or
an adjournment thereof to vote in the place of such absent member. No person shall act as
proxy for more than five members.
The proxy shall be delivered to the Member Secretary of the Society before or at the time
for holding the meeting at which the person named in the proxy proposes to vote. A
permanent proxy or proxy entitling a member to vote at other than one meeting shall be
void.
An instrument appointing a proxy is included as an appendix following the last sheet of
this constitution containing the signature of applicants and witnesses.
23 A corporate member may vote by its authorized representative, who is entitled to speak
and vote, and in all other respects exercise the rights of a member, and that representative
must be considered as a member for all purposes with respect to a meeting of the society.

Part 5 – Directors and Officers
24 (1) The directors may exercise all the powers and do all the acts and things that the
society may exercise and do, and that are not by these bylaws or by statute or otherwise
lawfully directed or required to be exercised or done by the society in a general meeting,
but subject, nevertheless, to
(a) all laws affecting the society,
(b) these bylaws, and
(c) rules, not being inconsistent with these bylaws, that are made from time to
time by the society in a general meeting.

(2) A rule, made by the society in a general meeting, does not invalidate a prior act of
the directors that would have been valid if that rule had not been made.
25 (1) The president, vice president, secretary, treasurer and one or more other persons
are the directors of the society.
(2) The number of directors must be 5 or a greater number determined from time to time
at a general meeting; A minimum of two (2) directors must always be women.
(Amended by 6
th
AGM)

26 (1) The Directors and Officers must retire from office at every second annual general
meeting when their successors are elected. Starting the March 2001 election, the Directors
and Officers will be elected for a term of two (2) years (Amended by 2
nd
AGM). A
Director shall be eligible to serve at most two consecutive full or partial terms. A Director
who is elected or appointed in the middle of a term or who resigns in the middle of a term
is considered to have served a partial term. A Director shall be limited to one partial term
during a full term of the Board of Directors (Amended by 6
th
AGM). Any such Director
shall however be eligible for re-election after the break of one term (Amended by 3
rd

AGM).
(2) The positions of the Directors and Officers shall be filled by an election, which
shall be conducted by ballot and/or by electronic voting (e-voting).
(3) The election of the Directors and Officers shall be conducted by an Election
Committee (EC) at the AGM when the term of the current BOD concludes.
(4) The EC shall be formed by the BOD 30 (thirty) days prior to the AGM.

(5) The EC shall consist of at least 3 (three) members and one of them shall serve as
the Chair. The Chair shall be selected by the members of the EC.
(6) The members of the EC shall not be candidates for the election.
(7) Only the members having voting right as per this Bylaws are eligible to be a
candidate for any one position.
(8) The EC shall make an announcement of the election 15 (fifteen) days prior to the
date of the election. The election announcement shall include information like the
date, time, and venue of the election and the election procedure.
(9) The EC shall observe the following general guidelines for the election:

a) Filing nomination: An eligible individual shall become a candidate for one
specific position by being nominated by a voting member and seconded
by at least one another voting member and affirmed by the candidate in a
form prescribed by the EC.
b) Publication of the preliminary list of candidates: The EC shall verify the
eligibility of the candidates, drop ineligible candidates, and publish the
preliminary list of candidates at the venue where the election is designated
to take place and/or electronically using the Society’s official e-mail
account.
c) Withdrawal and protest: The EC shall provide time period to the
candidates to withdraw their candidacy after the publication of the
preliminary list of candidates. The EC shall also provide a time period for
the members to protest the candidates’ eligibility for candidacy.
d) Publication of the final list of candidates: The EC shall verify the
authenticity of the withdrawals and protests, and publish the final list of
candidates at the place and in the manner as described in 26(9) (b).
e) Voting: Voting will be held in a prescribed manner for the positions
where there are more candidates than the available position(s). A
candidate for any position for which he or she is the sole candidate shall
be deemed elected for that position.
f) Publication of result of the election: The EC shall count all eligible votes
and publish the result of the election at the place and in the manner as
described in 26(9) (b).
g) Issuance of the Certificate of Election: The EC shall issue a Certificate of
Election to each elected Director and Officer.
h) Termination of the EC: The EC chair, immediately after issuing the
certificate of election, shall declare the termination of the EC.
(10) The EC may develop other procedures, not described herein, if
necessary for conducting the election effectively remaining within the provisions
of the Bylaws.
(11) In the event of any election-related dispute, the EC’s majority ruling shall be final.
[Amended by 11
th
AGM].

27 (1) The directors may at any time and from time to time appoint a member as a

director to fill a vacancy in the directors.
(2) A director so appointed holds office until next election of the Directors.

28 (1) If a director resigns his or her office or otherwise ceases to hold office, the
remaining directors must appoint a member to take place of the former director.
(2) An act or proceeding of the directors is not valid merely because there are less
than the prescribed number of directors in office.

29 The members may, by special resolution, remove a director, before the expiration of his or her
term of office, and may elect a successor to complete the term of office.
30 A director must not be remunerated for being or acting as a director but a director must be
reimbursed for all expenses incurred by the director while engaged in the affairs of the society
if he/she obtains approval from the president. The expenses incurred by the president must be
approved by the board for the reimbursement.

Part 6 – Proceedings of Directors
31 (1) The directors may meet at the places they think fit to conduct business, adjourn and
otherwise regulate their meetings and proceedings, as they see fit.
(2) Minimum quorum of 4 directors is necessary to conduct business.
(3) The president is the chair of all meetings of the directors, but if at a meeting the
president is not present within 15 minutes after the time appointed for holding the meeting,
the vice president must act chair, but if neither is present the directors present may choose one
of their number to be the chair at that meeting.
(4) The secretary, on the request of the president or 3 directors, must convene a meeting of
the directors by giving seven days prior notice.
(5) The Secretary shall keep minutes of a BOD meeting and within ten (10) calendar days of
the meeting will send a draft to all Directors who were present in the meeting for their
comments. The Directors shall give their comments within seven (7) calendar days after
receiving the draft. The Secretary will incorporate the comments within seven (7) calendar
days after receiving them from the Directors. The Secretary will then send a revised draft to all
the concerned Directors for their approval. Once the minutes are approved and duly signed,
the Secretary shall communicate them to the general members within three (3) calendar days.
The minutes will have to be approved and duly signed by all the Directors present in the
concerned meeting. (Added by 6
th
AGM)

(6) Directors are responsible to provide their comments on the minutes and may also write
the notes of dissent on the resolutions they do not agree on. The Secretary shall include the
notes of dissent on the final minutes before circulating to the general members. The
directors/officers who attended the BOD meeting but resigned following the meeting (but
before the minutes had been finalized) shall have rights to review the minutes of the BOD
meeting and provide his/her feedback, and any dissent should be duly noted in the minutes.”
(Added by 6
th
AGM)

32 (1) The directors may delegate any, but not all, of their powers to committees consisting of a
director as they think fit.
(2) A committee so formed in the exercise of the powers so delegated must conform to any
rules imposed on it by the directors, and must report every act or thing done in exercise of
those posers to the earliest meeting of the directors held after the act or thing has been done.
33 A committee must elect a chair of its meetings, but if no chair is elected, or if at a meeting the
chair is not present within 30 minutes after the time appointed for holding the meeting, the
directors present who are members of the committee must choose one of their number to be
the chair of the meeting.
34 The members of a committee may meet and adjourn as they think proper.

35 For a first meeting of directors held immediately following appointment or election of a
director or directors at an annual or other general meeting of members, or for a meeting of the
directors at which a director is appointed to fill a vacancy in the directors, it is not necessary to
give notice of the meeting to the newly elected or appointed director or directors for the
meeting constituted, if a quorum of the directors is present.
36 A director who may be absent temporarily from British Columbia may send or deliver to the
address of the society a waiver of notice, which may be by letter, telephone, fax or email, of any
meeting of the directors and may at any time withdraw the waiver, and until the waiver is
withdrawn,
(a) a notice of meeting of directors is not required to be sent to that director, and
(b) any and all meetings of the directors of the society, notice of which has not been given
to that director, if a quorum of the directors is present, are valid and effective.
37 (1)Questions arising at a meeting of the directors and committee of directors must be decided
by a majority of votes.
(2) In the case of a tie vote, the chair does not have a second or casting vote.
38 A resolution proposed at a meeting of directors or committee of directors need not be
seconded, and the chair of a meeting may move or propose a resolution.
39 A resolution in writing, signed by all the directors and placed with the minutes of the
directors as valid as if regularly passed at a meeting of directors.

Part 7 – Duties of Officers
40 (1)The president presides at all meetings of the society and of the directors.
(2) The president is the chief executive officer of the society and must supervise the other
officers in the execution of their duties.
(3) The President is entrusted with upholding the mission of the society and is responsible for
the day-to-day operations of the society. (Added by 6
th
AGM)

(4) The President will also be responsible for member and public relations and therefore
respond to the queries or concerns from the membership or other
individuals/organizations while fully keeping in mind the spirit of the NCSBC mission.
(Added by 6
th
AGM)

(5) The President shall consult with other Directors as necessary while discharging the
responsibilities. The President shall make decisions on all the society matters except,
(Added by 6
th
AGM)
(a) When the matter/issue is outside of the purpose of the society;
(b) When other Directors, by a majority vote, have requested that the President not
make any unilateral decision on any specific issue.

41 The vice president must carry out the duties of the president during the president’s absence.
42 The secretary must do the following
a) The Secretary shall communicate all the decisions of the BOD to the general membership.
The secretary may also communicate with general membership as and when asked by the
President on the specific matters or authorized by the BOD. (Amended by 6
th
AGM)

b) issue notices of meetings of the society and directors;
c) keep minutes of all meetings of the society and the directors;
d) have custody of all records and documents of the society except those required to be kept
by the treasurer;

e) have custody of the common seal of the society;
f) maintain the register of members.
43 The treasurer must
(a) keep the financial records, including books of account, necessary to comply with the
Society Act, and
(b) render financial statements to the directors, members and others when required.
44 (1)The offices of secretary and treasurer may be held by one person who is to be known as
secretary treasurer.
(2) If a secretary holds office, the total number of directors must not be less than 5 or the
greater number that may have been determined under bylaw 25 (2).
45 In the absence of the secretary from a meeting, the directors must appoint another person to
act as secretary at the meeting.

Part 8 – Seal
46 The directors may provide a common seal for the society and may destroy a seal and substitute
a new seal in its place
47 The common seal must be affixed only when authorized by a resolution of the directors and
then only in the presence of the persons specified in the resolution, or if no persons are
specified, in the presence of the president and secretary or president and secretary treasurer.

Part 9 – Borrowing
48 In order to carry out the purposes of the society the directors may, on behalf of and in the
name of the society, raise or secure the payment or repayment of money in the manner they
decide and, in particular but without limiting that power, by the issue of debenture.
49 A debenture must not be issued without the authorization of special resolution.
50 The members may, by special resolution, restrict the borrowing powers of the directors, but a
restriction imposed expires at the next general meeting.

Part 10 – Auditor
51 This part applies only if the society is required or has resolved to have an auditor.
52 The first auditor must be appointed by the directors who must also fill all vacancies occurring
in the office of auditor.
53 At each annual general meeting the society must appoint an auditor to hold office until the
auditor is re-elected or a successor is elected at the next general meeting.
54 An auditor may be removed by ordinary resolution.
55 An auditor must be promptly informed in writing of the auditor’s appointment or removal.
56 A director or employee of the society must not be its auditor.
57 The auditor may attend general meetings.
Part 11 – Notices to Members
58 A notice may be given to a member by letter, fax or e-mail to the member at the member’s
registered mailing, fax or e-mail address.
59 A notice sent by mail is deemed to have been given on the second day following the day on
which the notice is posted, and in proving that notice has been given, it is sufficient to prove
the notice was properly addressed and put in a Canadian post office receptacle.
60 (1) Notice of a general meeting must be given to
(a) every member shown on the register of members on the day notice is given, and

(b) the auditor, if Part 10 applies.
(2) No other person is entitled to receive a notice of a general meeting.

Part 12 – Bylaws
61 On being admitted to membership, each member is entitled to, and the society must give the
member without charge, a copy of the constitution and bylaws of the society.
62 These bylaws must not be altered or added to except by special resolution.
63 All members or the directors or the officials of the society will not make any form
of statement on behalf of the society concerning political, religious or ethnic issues of Nepal
[Amended by 11
th
AGM]. Violation of this shall result in being expelled under Article 7 of

the Bylaws.

64 In the event of an exceptional situation in Nepal such as outbreak of war, famine, flood or
other natural disasters, the directors may decide by simple majority to publish appropriate
statement as they consider fit. Such decision will be deemed exclusive for one-time event only.
65 Within the purview of the BC Society Act, the Board of Directors is entrusted to exercise its
own judgment and discretion in matters not explicitly stated in the bylaws. However, any such
action has to be adopted by 2/3rd majority of the Board of Directors present in the

meeting. (Added by 3
rd
AGM)

Part 13 – Resignation of Directors and Succession Process” (Added by 6
th
AGM)

66 A Director shall tender his or her resignation to the NCSBC Board of Directors. Immediately
after the tendering of the resignation, the Director will have a suspended status whereby he or
she will lose all the rights accorded by the position in the Board of Directors. While in a
suspended status, the Director will not conduct any official business and will not communicate
with the Society or with outside parties on behalf of the Board of Directors or the Society.
The resignation shall take effect from the date of acceptance by the BOD. If the resignation
remains unaccepted for 30 days after its tendering, it will be considered accepted beginning the
31st day of tendering.
67 (1) The Vice-President will carry out the duties as the Acting President during the period
following the President’s resignation. If the position of the Vice-President is vacant at the time
of resignation of the President, the rest of the Directors shall choose one of the Directors to
serve as the Acting President.
(2) When an incumbent President’s resignation becomes effective, a new President must be
elected during the next General Meeting (Annual or Extraordinary). It is not, however,
necessary to call an Extraordinary General Meeting solely for the purpose of electing a new
President.
68 If one of the Office-bearers other than the President resigns, the rest of the Directors shall
choose one of the remaining Directors to fill the position of that Office in an acting status.
When the resignation of the Office-bearer becomes effective, the rest of Directors shall choose
one of the Directors to fill the position of that Office in a regular status.
69 An Officer may not resign as an Officer and still stay on only as a Director.
70 Any Officer/Director who absents himself/herself from three consecutive BOD meetings
without informing the President or the Secretary as to the reasons for being absent will
deemed to have resigned from the elected position and the BOD may thereupon proceed
with the appointment of a successor.
Part 14 – Advisory Council (Added by 6
th
AGM)

71 Board of Directors (BOD) shall constitute a five member Advisory Council chosen from
among the members in the beginning of a new term of the Board of the Directors. At least
three Advisors shall be chosen from among the past directors and the rest from among the
general members. The role of the Advisory Council shall be as follows:
(a) Provide advice on society matters when requested by the Director/s from time to time.
(b) Recommend from time to time any matters of society interest when requested by the
BOD.
(c) Serve as the caretaker of the society in a situation where the entire BOD has resigned until
such time as a new BOD has been elected. The Advisory Council must convene an
Extraordinary or Annual General Meeting of the members to elect a new BOD within 90
days of its becoming the caretaker.
72 The members of the Advisory Council will be given the title “Advisor to NCSBC” and they
will not be compensated for their work and time. The term of the Advisory Council shall run
concurrently with the term of the BOD and serve the full term of the BOD. The
recommendations made by the Council will not be binding to the BOD.